BCCHR Core Technologies and Services welcomes all new users. 

Calpendo Booking System

First time core users please register on Calpendo to create a user profile using your academic email. Your account must be tied to a PI who is also on Calpendo. If your PI is not on Calpendo, please ask them to make an account first. Once the account is approved, you will be able to log in and access the resource calendars to book training with a core staff. Once trained, your account will be able to book for self-serve usage.

Note that accounts will be expired for those that have not logged in 180 days. There will be a reminder 30 days prior.

Grant Authorization Form

Please submit billing information on the secure Grant Authorization Form. If you have any questions about this form, please speak to Kate Choi or someone in your lab who has filled one out before. Once an appropriate grant is submitted, that grant will be used to charged any BCCHR Core Services. BCCHR Cores include Imaging, Histology, Flow, ACMaN.

Work Orders

If you would like to submit samples for full service, please visit Calpendo and click "Order" under "Service Provider: ACMaN." Please refer to resources below:

How to Submit ACMaN Work Order

Training (for Self-Serve Equipment)

When you book a training on Calpendo, it will automatically send an Onboarding Form for BCCHR Core Technologies to fill out. This form will let us know that you have completed all the necessary UBC safety training courses and that you have read all necessary UBC safety policies. This form will ensure that we have approval from your supervisor(s) to receive training on selected equipment(s). Please send the completed signed form to core-tech@bcchr.ca and the Imaging Facility Manager prior to your training. Our Imaging Facility Manager will contact you to discuss details.

After receiving training on any equipment, you will be required to sign the training record with the Imaging Facility Manager. Please email a completed signed copy to core-tech@bcchr.ca and the respective facility manager. We will then update your training in Calpendo, which opens up the ability to book self-serve on that equipment.

User Expectations

All BCCHR Core Technologies and Services users must:

  • Have received approval from their Principal Investigator before requesting training on equipment in core facilities.
  • Be in good health when coming to use the facility (i.e., no signs of cold, cough, flu-like symptoms, and should be well rested).
  • Have completed the lab safety training from UBC before booking any resources in the core facility.
  • Follow their lab safety procedures while working in core facilities, including wearing appropriate personnel protective equipment.
  • Remove data files (where applicable) from shared computers in the core facilities as soon as the use of the computer for that day is completed.
  • Always book the equipment on Calpendo before using the facility and cancel reservations if no longer required to allow others to use it. There may be extra fees if not cancelled in time (see Fees).
  • Clean the equipment and space after use.
  • Follow their lab work-alone policy when working before or after working hours.*

*Standard working hours of BCCHR Core Technologies and Services is Mon-Fri, 8:30 am-5:00 pm, except Stat holidays.

Please report any equipment failure, or technical issues in Calpendo to the Core Manager.